1. The host (incoming) or sending (outgoing) institute contacts the International Office and provides precise details of the planned guest lectureship/stay.
2. The International Office contacts the person to be funded and sends the Mobility Agreement.
3. The person to be funded fills out the Mobility Agreement and has it signed.
4. The person to be funded sends the Mobility Agreement back to the International Office (a scan is sufficient).
5. The International Office checks the complete Mobility Agreement and issues approval for funding.

You will receive your grant agreement in triplicate. Please sign all copies and

• return one copy to the International Office (see contact box).
• attach a copy to your business trip application before the mobility and/or your travel expense report after the mobility (see below).
• add one copy to your personal documents.

Please have your host at UPB (incoming) or at the host institution (outgoing) fill out, sign and stamp the Confirmation of Participation. The Confirmation serves as proof of the lessons you have given or the actual duration of your stay on site. The signature date must be the same date as the last day of your stay for teaching or training purposes. For example, if the teaching takes place from April 1st to April 5th, the date of the signature confirming the stay must be April 5th.

At the end of your stay, you will receive an automatically generated email with access to the Erasmus+ participant report. This is mandatory for Erasmus+ funding. Please complete it within 30 days and upload the generated PDF document to Mobility Online.