Build­ing and main­tain­ing co­oper­a­tions

Many of our cooperations with partner universities are based on personal contacts and live from encounters among colleagues. In recent years, some lecturers have been able to use their connections to colleagues at universities abroad for new cooperation agreements. The International Office supports you in establishing and maintaining cooperations for student exchange.

Travel to initiate and maintain cooperations that serve the exchange of students can be funded from the Internationalisation Fund of the Presidential Board of PaderbornUniversity. Further details can be found in the guidelines for the Internationalisation Fund.

Eligible for funding: academics of the UPB. All participants must have a contractual employment relationship with the Paderborn University or be able to apply for a business trip (i.e. no SHK, lecturers etc.). Further details are regulated in the guidelines.

Application procedure: at least 6 weeks before the visit, written application to the International Office (form) stating the destination and purpose of the trip or the partner university to be visited, a brief explanation of the purpose of the visit, expected dates of arrival and departure, approximate itinerary, interlocutors, total amount requested and a rough breakdown of the expected costs including per diems. Costs incl. per diems. The Vice-President / the Presidential Board will approve the funding via the International Office. As a rule, only one traveller per trip will be subsidised. Further details can be found in the corresponding guidelines.

Business trip regulations: For information on the general conditions of business trips and on the calculation of foreign daily allowances and maximum hotel costs, please refer to the travel cost center ("Reisekostenstelle").

What expenses can be approved? All costs eligible for reimbursement can be approved. As a rule, only costs applied for will be approved. There will be no subsequent calculation. Please make sure that the per diem allowance (see per diem allowance abroad) is correctly stated and that the maximum limits for overnight stays are not exceeded. It may be necessary to consult with the travel cost centre and to provide a separate justification in the application.

 

Promotion of congress and lecture trips: The presentation of one's own research results at foreign institutions is an important instrument for professional networking. As a rule, the University of Paderborn does not support this directly. However, the DAAD supports this kind of international mobility. Successful applications for active (lecture or poster) participation in symposia abroad are supported with grants for travel expenses, accommodation costs and conference fees. For lecture trips abroad, grants for travel expenses can be applied for. The DAAD provides information about the program. More information about the funding and the application procedure can be found in the DAAD scholarship database.

You want to carry out a cooperation project with your partners abroad? Direct funding by Paderborn University is only possible in exceptional cases. However, the DAAD supports international projects with project funding programmes. You can find all DAAD funding opportunities in the DAAD project funding database.

 

 

Paderborn University can support digital forms of cooperation or blended learning with third-party funding and through DAAD programmes.

Read more

The International Office may support the hospitality of foreign guests upon request . This applies exclusively to hospitality for individual visitors or small groups of visitors within the framework of cooperation (no conferences, meetings, research groups, summer schools, etc.).

 

 

The short-term accommodation of guests within the framework of the initiation and maintenance of cooperations can, under certain conditions, be supported by the Fund for Internationalisation of the Presidential Board of the University of Paderborn. Further details may be found in the Guidelines for the Promotion of Measures from the Fund for Internationalisation.

Reasons for Paderborn University of to take over the costs of the stay can be considerable financial difficulties in the partner country or at the partner institution (reference point for eligibility: DAC list) or also an outstanding, university-wide interest in the partnership. The Vice President for Operations decides on eligibility for funding on a case-by-case basis.

As a rule, each partner in a cooperation bears its own costs. Therefore, the partners' accommodation costs will be covered

    a) only in exceptional cases,
    b) must be justified in detail, and
    c) is limited to the accommodation costs on site (hotel costs, if applicable, bed and breakfast).

Applications for funding for the stay of guests cannot be submitted by the guests themselves. Settlement shall be made exclusively via the applicants. The reimbursement rules of the NRW State Travel Expenses Act apply.

Application procedure: Written application to the International Office (form) at least 6 weeks before the stay. The Vice President / the Presidential Board will approve the funding via the International Office. Further details can be found in the relevant guidelines.

Every year, numerous visiting academics come to the University of Paderborn for cooperation and research purposes. They can be accommodated in the university's guest house.

 

Training courses on internationalisation and other events on internationalisation (e.g. fairs) may be funded from the Internationalisation Fund of the Presidential Board of the University of Paderborn. Further details can be found in the guidelines for funding.

Eligible for funding is participation in events that focus on the promotion of internationalisation, primarily trade fairs and further education.

Participation in fairs is eligible for funding if more than one subject or faculty of the University of Paderborn is represented and

    a) the aim is to establish contacts for student exchange or
    b) the fair serves to recruit students and
    c) the University of Paderborn is represented at a stand or
    d) the University of Paderborn is demonstrably promoted as a place to study in another way.

Furthermore, participation in events such as

    a) external advanced training courses, conferences and congresses which focus on the internationalisation of higher education institutions, e.g. at the DAAD (this refers in particular to advanced training courses of the DAAD-Academy),
    b) virtual formats that focus on the internationalisation of higher education institutions or serve the exchange or recruitment of international students (participation in virtual fairs, webinars, etc.).

The Vice President for Business and Human Resources Administration decides on eligibility for funding on a case-by-case basis. The measure must serve the university as a whole and not individual subjects or faculties.

Eligible for funding: academics at UPB. All participants must have a contractual employment relationship with the University of Paderborn and be able to apply for a business trip (i.e. no SHK, lecturers, etc.). Further details are regulated in the guidelines.

Application procedure: Written application to the International Office (form) at least 6 weeks before the event The funding approval is given by the Vice President / the Presidential Board via the International Office.

Excursions with student groups may be supported under following conditions:

  • Objective: Excursions abroad that have an interdisciplinary character, primarily serve intercultural understanding, and are open to students of several subjects.   
  • Only excursions within or outside of Europe are eligible for funding. Excursions within Germany are not eligible for funding.
  • No student trips are supported. Only excursions under scientific leadership are eligible for funding.
  • Only excursions that have an interdisciplinary, intercultural character are eligible for funding. The interdisciplinary character must be clearly demonstrated. Block seminars that benefit one subject will not be supported from the funds.
  • The support amounts up to 50 € per person within Europe (= Erasmus area + Switzerland + GB).
  • The support amounts 50 to 100 € per person outside Europe (depending on total travel costs and travel duration)
  • Support is provided for up to 20 enrolled students and one person as academic supervisor.
  • The students must be enrolled at the Paderborn University. The scientific supervisor must be an emplyee of Paderborn University.

The application may be submitted informally by e-mail, stating

  •     (approximate) total costs reduced by of all other kinds of funding,
  •     the remaining (approximate) personal contribution per student,
  •     the exact number of travelers.

The claimed cost should be sent directly to the travel cost center. A list of participants and the original receipts must be submitted with the settlement. Further information on preparing and invoicing excursions can be found on the Travel Expenses Office website.

Further information: