This data privacy policy describes how your personal data is processed within the scope of the optional registration form for international researchers. By issuing this policy, Paderborn University is complying with its duty to provide information pursuant to Art. 13 of the EU General Data Protection Regulation (hereinafter referred to as GDPR). With regard to the terms used in the following, e.g. “personal data”, “processing”, “controller”, etc., please refer to the definitions in Art. 4 of the GDPR.

1. Name and Contact Data

The responsible entity (“controller”) for processing your personal data within the scope of the optional registration form for international researchers is Paderborn University, a legal corporation under public law funded by the German state of North Rhine-Westphalia. It is represented by the President, Professor Dr. Birgitt Riegraf.

1.1 Name and contact data of controller

Universität Paderborn (Paderborn University)
Warburger Str. 100

33098 Paderborn, Germany

Tel.: +49 (0)5251 60-0
Web: https://www.uni-paderborn.de

1.2 Contact data for international researchers

Davina Stiller

Phone: +49 (0)5251 60 2328

E-Mail: welcome(at)uni-paderborn(dot)de

Web: https://www.uni-paderborn.de/en/university/international-relations/welcomeservices

1.3 Contact details of data protection officer

The Data Protection Officer of Paderborn University can be reached by postal mail at the address of the controller listed above or as follows:

Email: datenschutz(at)uni-paderborn(dot)de
Tel.: +49 (0)5251 60-4444
Web: https://www.uni-paderborn.de/en/universitaet/datenschutz

2. Categories, Purposes and Legal Bases of the Processing of Your Personal Data

Within the scope of the optional registration form for international researchers, Paderborn University will process your personal data as follows for the following purposes and in line with the legal bases listed below:

obligatory:

• first name
• last name
• e-mail address

 

optional:

 

• title
• date of birth
• place of birth
• nationality
• current city of residence
• if applicable, guest faculty
• if applicable, host chair/host institute
• supervisor / Contact person
• estimated start date of the stay
• expected end date of the stay
• financing of your stay
• if applicable, name of scholarship provider
• status at Paderborn University
• accompaniment by family members

 

In addition, the following data is recorded automatically:

• the confirmation of your declaration of consent
• Date and time the form was sent

 

The personal data provided will be used exclusively to support and advise international researchers and their families, in particular to contact them about information, events, etc., and for anonymous statistical evaluation.

The collection of the form data is based on the consent of the data subjects in accordance with Art. 6 Abs. 1 UAbs. 1 lit. a). DSGVO.

3. Transferring Your Personal Data

Your data will neither be compared with other data nor transferred to any third parties.

4. Duration of Storage of Your Personal Data

Your personal data that we process within the scope of the optional registration form for international researchers at Paderborn University as described above will generally be deleted as soon as it is no longer required for the purposes for which it was collected, i.e. the data will be deleted after 6 months after the end of your stay.

5. Your Rights as a Data Subject

As a data subject, you may assert the rights granted to you by the GDPR at any time; these are:

• the right to know if and which of your personal data is being processed in accordance with Art. 15 GDPR, Section 12 DSG NRW;
• the right to have any inaccurate personal data about you rectified or incomplete data completed in accordance with Art. 16 GDPR;
• the right to have your personal data deleted (erased) in accordance with Art.17 GDPR, Section 10 DSG NRW;
• the right to have the data processing restricted in accordance with Art. 18 GDPR;
• the right to transmit any data about you in accordance with Art. 20 GDPR.

6. Objection to Processing of Personal Data

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data.

Any consent that may have been granted can be revoked (withdrawn) in whole or in part at any time without providing a reason. The withdrawal of consent shall not affect the lawfulness of processing based on the consent before its withdrawal (Art. 7 (3) GDPR). If you revoke your consent, we will not be allowed to continue the data processing based on this consent in the future. If you want to revoke your consent in whole or in part, all you need to do is send an e-mail to datenschutz(at)upb(dot)de.  

7. Right to Lodge a Complaint

In addition to the aforementioned rights, you also have the right to lodge a complaint with a data protection supervisory authority (Art. 77 GDPR) if you believe that the processing of personal data relating to you infringes this regulation; for example, the complaint can be submitted to the state commissioner responsible for overseeing the university:  Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen (State Commissioner for Data Protection and Freedom of Information in North Rhine-Westphalia), Kavalleriestr. 2-4, 40213 Düsseldorf, Germany; phone: +49 (0)211 38424-0, e-mail: poststelle(at)ldi.nr(dot)de

8. Validity of Data Privacy Policy

We reserve the right to amend this data privacy policy in order to revise it in compliance with any changes in relevant laws or regulations or to better serve your needs. The valid and applicable version of this data privacy policy is the latest version published by Paderborn University. Therefore, please note the current version number of the data privacy policy.